RENTAL AGREEMENTRead our Online Rental Agreement
By renting a cabin you agree to these policies and understand credit cards are held and may warrant a charge for damages or violations to these policies.
Scenic Cabin Rentals require a 2 night minimum stay during most of the year. A 3-night minimum is required for most Holiday weekends; a 4-night stay is required for Thanksgiving weekend. During the winter season, Jan. 3rd through mid-March, and during the week at other times we will allow one night stays at some cabins. Minimum rental age is 21 years although some cabins have minimum age of 25 years old.
A credit card is required to be on hold in case of damage. Renters paying by credit card may pay the full amount at time of reservation or pay half on card at time of reservation and half 3 weeks prior to trip. Online bookings require full credit card payment upfront. We accept Visa, Mastercard, Discover, money orders and checks. Renters wishing to pay by check may do so by submitting check 3 weeks prior to arrival date. We reserve the right to require a credit card to hold the cabin, to cover damages, or to charge for “illegal or non-disclosed” pets or for non-compliance of trash policy. THE CREDIT CARD WILL BE AUTHORIZED TO HOLD OUT $400 AS A DAMAGE DEPOSIT. THIS AMOUNT IS NOT COLLECTED OR CHARGED OUT UNLESS DAMAGE HAS BEEN DONE TO CABIN, HOT TUB OR A POLICY VIOLATION. People paying by check without a credit card or using pre-paid credit card may pay the extra $400 upfront and this money will be returned once cabin has been inspected. We do not share any credit information with any customers or third parties, all credit card information is kept private. All cabins are required to pay a cleaning fee at the time of booking, otherwise Management will correct your booking to include cleaning fee within 24 hours of your reservation request.
Check In & Check Out:
Check in time is 3:00 PM to 9:00 pm and check out is 11:00 AM. Please be prompt about checking out as we need to prepare the cabin for other guests. We ask that you bag all your trash and place in trashcans located in trash bins or cans near cabin. If trashcans are full you must take your garbage to the dumpster. Our housekeeping staff will take care of removing and washing linens from beds. Please wash all dishes, wipe tables, counters; set thermometer to 55 in winter and 80 in summer. Secure all windows, doors, replace key back in lock box. Turn off all lights, ceiling fans, appliances. Return key to our office. We Highly Encourage Check In By 9:00 pm As We Do Not Answer Phones After 9:30 pm or Have Staff Available Until 9:00 AM Next Day. However, we do have a late check in procedure if you are sure you’ll be ale to find your cabin in the dark. Contact us for late check in.
Occupancy, Age Requirements, Quiet Hours:
The number of occupants allowed in a cabin is the number of beds it contains. Minimum age is 25 for most cabins and a few allow people as young as 21. Call if you are 21 to determine which cabins you are eligible. On occasion, a few cabins only, may allow up to 2 additional people in a cabin with an additional charge per person charge of $25 over the bed limit. You must ask at time of reservation for additional people because some cabins do not allow it. NO UNDERAGE DRINKING IS PERMITTED IN ANY CABIN & NO LOUD PARTIES. Any underage drinking or loud parties will not be tolerated and the “Resort Security Guard” has Scenic Cabin Rentals permission to remove the alcohol, close down the “party” or escort individuals off the premises with no refunds. Quiet Hours are after 10:00 pm. No loud music, loud talking after 10:00 pm or move party indoors as to not bother other guests in the area. Thank you.
Cancellation Policy & Charges:
All cancellations or changes to reservation must be made by the person listed on the reservation. Cancellations must be made at least 3 weeks prior to your arrival date and a $50 cancellation fee is applied. If a reservation is cancelled within 3 weeks of arrival, money received will be forfeited unless cabin is re-rented for the same number of nights. You may choose to reschedule your visit one time if cancellation is made at least 14 days prior to arrival for small cabin or 21 days if large cabin. Scenic Cabin Rentals is not responsible for inclement weather, illness, someone in your party “backing out”, etc.
Our cabins have a $40 cleaning fee affiliated with all rentals. This is applied to all rentals at the end of the booking process. If proper package is not chosen when booking online, Management will correct your booking to include cleaning fee and issue a separate charge in the amount of $40 + tax within 24 hours of your reservation request.
All of our properties are vacation homes that are privately owned and furnished. All items are inventoried before and after each guest, missing items and damages to property will result in additional charges. Guests and their visitors will not participate in any activities that will cause damage or excessive cleaning to the property. Loud and large house parties are forbidden and will result in immediate eviction without refund. No Smoking is allowed in ANY cabin. Broken items, wall damage, furniture and carpet damage, busted hot tub covers, lost keys, lost tv remotes, will be charged to your account if found after your departure. It is best for you to contact us regarding damage, stains, broken items to discuss reimbursement. Broken Hot Tub covers will result in $400 charge to your credit card as a replacement cost. Do Not Sit On Hot Tub Covers, they will break. In case of any of the above infractions your authorized $300 damage deposit will be charged out. For damaged hot tub covers your credit card will be charged out the additional $100 since these covers cost $400. Hot tubs that need drained and cleaned due to excessive bubbles, dirty cloudy water, debris, will be charged $75 to your credit card. Hot Tubs: Hot Tub Rules are posted in each cabin. Make sure you read prior to use as there are fees associated with leaving a dirty hot tub, damage to hot tub covers. Fees for hot tub covers are quite extensive as replacement cost is $400. Dirty hot tubs requiring draining will result in $75 charge to your credit card. Keep Hot Tub Covers On When Not In Use.
Trash has become a major issue because of raccoon’s, crows, mice, and trash service is only weekly. Trash service in our area is only done by pick up truck and therefore they have strict rules about removal of trash. ONLY BAGGED TRASH WILL BE REMOVED FROM PREMISES. This means all your trash must be placed in bags, tied tightly, placed in trash can with lid on tightly. This applies to all your cans, bottles, boxes. We suggest you burn your boxes in the fire-pit to reduce trash. Remember the lids must fit tightly on the trashcans or the animals can easily get into the can and create a mess. The trash service will not remove trash in this case. If the trash cans are full then you are responsible to take your trash to the dumpster. Do not over stuff trash cans or throw on top of other cans. Trash pick up is only once a week so sometimes trash cans may be partially full prior to your arrival. Dumpsters are provided in the Resort area for your use in this case. Non-compliance of trash policy will result in an additional charge of $50 to your account. Please be considerate and follow policy. It is a terrible mess to clean up after animals have scattered trash all over the premises or created a disgusting mess in a trash can.
Each cabin comes with a charcoal or gas grill or both, satellite tv with movie channels, dvd/vcr, microwave, toaster, coffee pot, deck, deck chairs, firepit. Cabins have bed linens, hand & dish towels, starter supply toilet paper, 3-4 trash bags, liquid hand soap & dish soap. Some cabins have Jacuzzi tubs, hot tubs, fireplaces, game tables such as pool table, Air Hockey, Foos Ball or Ping-Pong. Your cabin may have other items not listed, check our website and look up your cabin for a list of amenities in each cabin. Charcoal grills are provided in case the propane runs out. Check your gas grill for propane upon arrival. If propane is out you may contact us to see if a housekeeper can bring you another. Calls must be made before 5:00 PM or will be addressed next business day. We do not guarantee that a propane tank can be delivered immediately which is why charcoal grills are provided.
A few of our cabins allow pets for an additional one time charge of $50. Most cabins only allow one pet per cabin, if you have 2 please call the office for exceptions. All pets must be disclosed at time of reservation. Because some renters only want non-pet cabins due to allergies etc, we ask your honesty in revealing whether you are bringing a pet. Any pet found in a non-pet cabin will result in an additional $100.00 fee and eviction. Pets must be leashed or crated when left unattended in the cabin.
Our cabins are all wood structures and located in wooded areas so it is of utmost importance that you adhered to the following rules:
- Only have fires in fire-pit area and keep small enough to fit within the diameter of the fire ring or fire pit. Do not leave fires unattended and always throw water on fire when finished. Do not drag uncut logs or trees onto fire. (Be Smart!)
- Do not use charcoal grills on decks. Do not leave burning grill unattended. Do not discard burning embers, charcoal, ashes on ground. Dump into fire-pit or wait till cool and bury. Do not put charcoal into gas grills!
- DO NOT THROW CIGARETTE BUTTS OFF DECK, ON GROUND, ETC.
- NO FIREWORKS!
- Use caution when removing ashes and only dump in fire-pit or bury. Make sure ashes are cold before removing.
Lost and Found:
Items left in cabins will be left in our storage garage for up to 2 months for you to pick up. Due to time constraints, lack of convenient post offices, travel time to get to post office, limited post office hours, we can no longer mail inexpensive items back. We make exceptions for valuables such as wedding rings, Passports, prescription glasses, wallets, camera’s, IPAD’s, etc. Just contact us to save your item and let us know what day you will be picking it up. We will have it ready for you. For expensive items needed returned via mail call the office to pre-pay shipping and to discuss shipping arrangements. Please do not ask us to return pillows, clothing items, shoes. Thank you for understanding the inconvenience of shipping in our rural region.
Scenic Cabin Rentals strives to keep all our properties in good working order, clean and well furnished. However, as with anything that is mechanical, etc, failures will sometimes occur. Generally if we are notified we can have someone available within a day or two to fix or replace minor issues. No refunds will be issued for early departures, minor malfunctions, HOT TUB MALFUNCTIONS, inclement weather or someone “backing out”. We also only place a small value on our hot tubs and we will not refund money paid for accommodations if there is a minor malfunction with a hot tub. Hot tubs are maintained, kept cleaned and on at all times. Scenic Cabin Rentals reserve the right to move your reservation to a comparable property if necessary. You will be notified should this be necessary. SHOULD YOU HAVE AN ISSUE WITH YOUR CABIN YOU NEED TO CONTACT US UPON ARRIVAL. It is advised that you arrive prior to 8:30 PM as phones are not answered after hours, however, calls are returned the next day.
Mountain roads can be winding and steep. In winter we do recommend or require four wheel drive if there is any chance of snow or ice. Often roads are not treated timely in winter. Do Not Expect Roads to Be Plowed and Salted on your arrival or departure day as they may not. Many roads are not plowed or treated in any way. If roads are icy we advise waiting until late afternoon to depart as often the roads melt by then. We will not expect you to leave by 11:00 AM if roads are icy. On rare occasion if roads do not clear on your departure day we will allow you to stay an extra day at no charge. If there is an ice or snow storm on your arrival day we will contact you to ask about your type of vehicle and may offer you the option to trade dates. We advise staying put and not driving when there is snow and sleet in the area. Roads can be treacherous. Park at top or bottom of hills/driveways in winter if you choose to come in during winter weather. We do give out numbers to towing services since we are unable to assist should your car go off the road.
Scenic Cabin Rentals nor the homeowners are responsible for accidents, falls, injuries, bed bugs, illnesses that occur on the premises or within the home. Scenic Cabin Rentals nor the home owners are liable for loss or damage to any property due to theft, fire, water, rain, hail, lightning, failure of utilities, or guests or visitors of guest at any time while on the premises. It is agreed that the guest is assuming the risk of any harm arising from their use of the premises, or others that the guests may have invited to the premises. Items left behind or forgotten are not the responsibility of Scenic Cabin Rentals or the homeowner. If notified about missing expensive items, we will attempt to find and return things such as wallets, keys, glasses, rings, cell phones, IPODs, etc. Scenic Cabin Rentals does not assume any responsibility should your car go off the road in winter. We will attempt to help any guest with car trouble by giving out phone numbers of towing services but cannot guarantee service.